In accordance with the guidelines of the UC Davis Mass Electronic Messaging Policy (310-18), campus units may request permission to send mass emails to UC Davis students.

Steps:

1. Plan your content
2. Determine how you will send your communication.
   • Option 1: Campus bulk email is free, but does not support images
   • Option 2: Use a departmental email communication platform, such as Emma or Constant Contact. For this option, you will need to submit a data request. (see below)
3. Request permission from your leadership using the Electronic Mass Communication Form.
4. Send the completed Electronic Mass Communication Form and a copy of the final content to Letty Quintana in the Office of the Vice Chancellor for Student Affairs. To allow for adequate review and approval time, requests must be submitted at least two weeks prior to the proposed send date of the communication.
5. Send your content.

How to Make a Data Request for a Mass Communication to Students:

Requests for data to send mass communications to students must be reviewed and approved by campus leadership based on your intended audience.

1. Plan and request your mass communications during the quarter before you intend to send them.
2. Complete the Electronic Mass Communication Form and submit your request to your department head. Include a copy of or link to your proposed content.
3. Submit your data request through SISWEB. Once you have initiated the request, you will be asked to submit your signed form.
4. In addition to the data request, you will still need to send the completed Electronic Mass Communication Form and a copy of the final content to Letty Quintana in the Office of the Vice Chancellor for Student Affairs. To allow for adequate review and approval time, requests must be submitted at least two weeks prior to the proposed send date of the communication.