Accessibility isn’t important because it is mandatory. Accessibility is important because we have an obligation to help every student achieve their educational goals. These are some helpful resources to help you ensure that all of your communications are as accessible as possible.
Training
Beginning April 24, 2026, all digital content must comply with the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA. This includes requirements such as captioned videos, alt text for images, accessible color contrast and screen-reader compatibility across platforms. To help units with compliance efforts, SAMC conducted an accessibility training on August 5, 2025.
The Top 5 areas units should focus on are:
- Color Contrast (Refer to the new Student Affairs Color Contrast chart)
- Heading Structure for Text
- Alt Text for Images
- Captions and VoiceOver
- Information Through Words (Not Images, PDFs or Flyers)
The training presentation slides and training recording are available for reference.
Design
Whether you are designing for print or digital, you must consider font size and color contrast. As you know, the university has two approved color palettes and three fonts that we must use when creating any material. The Student Affairs Color Contrast chart shows accessible color combinations and mandatory font size options for every single approved color.
Social Media
Social media accessibility is everyone’s responsibility. Posting an image (PDF, jpeg, png, etc.) is not accessible without the use of alternative text. However, social media platforms don’t always make it easy to add alt text or take into account other disabilities like hearing impairment or loss, visual impairment or loss, distractions, etc. Visit UC Davis’ Brand Guide on Social Media for best practices, including alt text guides by platform, to make your social media content as compliant as possible so everyone can participate.
Videography
When creating videos, the goal is to create stories that are accessible to everyone. Closed captions are the preferred option for platforms like YouTube and Vimeo where users can turn captions on and off, adjust their appearance and benefit from searchable, machine-readable caption files. In contrast, open captions are more effective on social media platforms such as Instagram, Facebook and LinkedIn, where videos autoplay without sound and closed captions are often not supported or not reliably displayed. This includes Instagram Stories, which also provide a built-in caption sticker that should be used whenever possible. No matter the platform, all videos must include captions to meet accessibility standards and ensure equitable access. When using open captions, it’s important to also consider visual accessibility. Caption text must meet color contrast guidelines against the background video, use a legible font and avoid being obscured by other on-screen elements. Captioning and translation resources are also available for faculty and staff from Academic Technology Services (ATS) on the campus accessibility website.
Web
While there are many policies and regulations around web accessibility, the campus also has many resources to ensure your website is in compliance. Please visit the Web Accessibility and Best Practices page and familiarize yourself with the relevant policies. Additionally, you have access to a tool called SiteImprove through UCOP. This tool will allow you to test your current website for accessibility issues and features many high quality trainings in accessibility for various media (web, social media, design, videography, etc.)
Writing
While writing might not be the first thing you think of when considering accessibility, there are some easy ways to make sure your writing is accessible. First, you should think about word choice. In general, it is recommended that you keep your writing between a sixth and ninth grade reading level. Obscure or overly complicated words can be very difficult for people with dyslexia to parse out. For reference, this website simulates dyslexia. While you can still read much of the text on that webpage, the scientific word in blue shows how difficult it can be. Additionally, Microsoft Word has built-in accessibility features to review the reading level of your writing as well as font and color contrast choices. The campus also has document conversion software to convert documents from text or image-based files into different formats, such as audio, Braille, and e-text.